How to Set Up Your Wellness Booking Calendar
Let clients book themselves while you stay in control of your time
Back-and-forth texts about scheduling waste time. The booking calendar in your Brand Pack helps you show real-time availability, avoid double-bookings, and automate reminders.
This guide shows you how to:
- Connect your calendars (Google, Outlook, etc.)
- Set your availability
- Create service-specific booking windows
- Avoid overlaps with work, family, or other commitments
Connect Your Calendar
Start by linking your existing calendar (like Google or Outlook):
- Go to Settings > My Profile
- Scroll down to Calendar and click Add New
- Choose your calendar provider and sign in
- Give permission to view and add events
This allows your Brand Pack to read your schedule and block times that are already booked.
Set Up Linked and Conflict Calendars
Once connected, you'll choose:
- Linked Calendar — where new bookings get added
- Conflict Calendars — calendars that should be checked for availability
For example, if you use a personal calendar for family events and a work calendar for meetings, add both as conflict calendars. The system will only show time slots that are free on all selected calendars.
Perfect if you're juggling work, family, and business time.
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Define Your Weekly Availability
Set your standard working hours:
- Go to Availability Settings
- Block out the days and times you're open for bookings
- For example: Monday–Thursday, 9am–5pm
- You can exclude Fridays, weekends, or set custom hours
This ensures people don’t book you during personal time or off-hours.
Customize Availability by Appointment Type
Different services might need different hours. For example:
- Only take consultation calls on Tuesday and Thursday afternoons
- Offer sessions Monday–Thursday all day
To do this:
- Go to Calendars
- Select a specific calendar (like "Doula Consult")
- Set availability just for that calendar (e.g., 12–5pm on Tue/Thu)
You can also adjust:
- Duration (30 or 60 minutes)
- Booking notice time (e.g., 6 hours in advance)
- How far in advance people can book
- Whether sessions require payment
Accept Payments for Bookings
If your service isn’t free:
- You can require payment before confirming the appointment
- Clients can pay $75, $150 — whatever makes sense for your business
- This can be used per session or as part of a paid package
You’ll need to connect Stripe in the Payments setup (covered in another video).
Related Guides
Action Plan
A smart calendar setup can save you hours each week and help your clients book with confidence.
✅ Connect your calendar
✅ Set your availability
✅ Adjust settings for each type of appointment
✅ (Optional) Add payments for sessions
Frequently Asked Questions
