Set Up Your Booking Calendar
Make it easy for leads to book time with you. No back and forth required.
Your Better Story system includes built-in calendar tools so you can schedule appointments, consultations, or jobs automatically. This setup will help you avoid scheduling headaches and make it extremely simple for leads to schedule a meeting with you.
Here’s what we’ll cover:
- How to sync your personal calendar so the system sees your real availability.
- How to set your availability so you’re only booked when it works for you.
How to adjust your booking calendars so everything looks and feels right for your customers.
Sync Your Calendar
This step connects your personal or business calendar (like Google or Outlook) so your real-time availability shows up correctly.
- Go to Settings → Calendar Settings in your dashboard.
- Click “Connect Calendar”.
- Choose your provider (Google or Outlook) and log in.
- Grant access so the system can check your calendar for conflicts.
Once synced:
- Events on your calendar will block off those times in your booking system.
- This prevents double-booking or last-minute chaos.
💡 Tip: You can connect multiple calendars to avoid overlap.
Set Your Availability
Now, let’s define when people can actually book time with you.
- Go to Calendars → Availability Settings.
- Choose your working days and hours (e.g., Mon–Fri, 8am–5pm).
- Set buffers before and after appointments so you don’t get back-to-back bookings.
- You can also block out holidays or days off as needed.
🗓️ This controls when leads can book, even if your calendar is technically open, they’ll only see what you allow here.
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Adjust Your Booking Calendars
Each calendar you set up can be customized to match your services and style.
- Go to Calendars → Calendar Settings and select the calendar you want to edit.
- Update the calendar name (like "Estimate Calls" or "Job Walkthroughs").
- Add a description and confirmation message so leads know what to expect.
- Make sure your form questions (like name, email, phone) are set up to gather the info you need.
- Confirm the right email and phone are tied to notifications.
🔗 You’ll also see a booking link you can share this directly or embed it on your site.
Related Guides
You’re Ready to Book
With your calendar synced, your hours set, and your booking flow dialed in, your system is ready to help you land more jobs without all the back-and-forth.
Action Plan
- Test your calendar link by booking a fake appointment — just to see how it feels.
- Share your booking link on your website, emails, or Google Business Profile.
- Head to the next setup step: Lead Generator.
Need help with setup or want us to double-check your settings? Just give us a shout, we’re here to help!
Frequently Asked Questions
