Customer Journey Blueprint: A Step-by-step Manual from Awareness to Conversion to Endorsement.
As a small business owner, entrepreneur, or coach, you understand the importance of providing exceptional customer experiences. But how do you deliver a memorable experience that keeps customers coming back?
Delivering a cohesive and exceptional experience is even more critical and more challenging in this digital age because now you must cultivate a history and relationship with your potential customers before you ever actually meet them.
But this challenge is navigable, and a customer journey map shows the way.
The process involves creating a visual representation of your customer’s experience with your brand from the first point of contact to post-purchase. It's a strategic approach that helps businesses understand customers' needs, wants, and desires throughout the buying journey.
Architecting customer journeys is part science, part art and fully collaborative.
In this guide, we will discuss the art of customer journey mapping and how it can help small businesses, entrepreneurs and coaches make better business decisions that will drive customer loyalty and growth.
The first step in customer journey mapping is to define your target audience. Who are your ideal customers? What are their needs, goals, and desires?
You must know precisely who you’re targeting to create a successful customer map.
An excellent way to start is by analyzing customer data and conducting surveys and interviews. My personal favorite is interviews to hear people’s stories, what problem prompted them to seek a solution, where they initially looked for answers, what questions they were asking, and what emotions were they feeling along the way. This information will help you understand the behavior patterns of your ideal customers and how they interact with your brand.
Don’t get too overwhelmed here. When you google persona, it’s easy to think you need to create an elaborate description. You can start with the essentials and place them in a story.
Let’s try an example.
We’ll assume you’re a financial planner who focuses on middle-class individuals and families because you know they’re at a crossroads, and the decisions they make will impact them and their future generations.
So we can start with a family making between $50-120K/year.
What is their goal, and what prompts them to seek your help? Seeking financial advice is frequently triggered by some life events such as marriage, having children, moving to a new city, a career change or buying a home. In all the cases, they’re embarking on a new experience with financial implications and need help navigating.
Our ideal customer description grows to a family making between $50-120K/year who is expecting their first child and is wondering how they will cover the increased costs, save for future expenses like college and mitigate the likelihood of less income if one of them shifts from full-time to part-time.
You can begin to picture this family. Let’s go a little further into the emotions they’re feeling. And while we’re at it, we’ll add more details and name them for easy reference later.
Trey and Denise Cook are a young couple who are expecting their first child. Trey is a marketing analyst, and Denise works in customer support. Together they make $110K/year. They don’t yet own a home but would like to. Right now, they are stressed and wondering how they will cover the increased costs, save for future expenses like college and mitigate the likelihood of less income if one of them shifts from full-time to part-time. Trey gets frustrated when they talk about money because he doesn’t know what to do, and they both wonder if there is a path forward for a middle-class family in a big city with rising housing prices and everyday expenses.
At this point, you should be able to picture the Cook family and imagine their other questions or needs. You can begin to identify what kind of content or service would be perfect for them.
Being able to effectively envision your potential client is the goal of an ideal customer persona. Now, we’re ready to move on to the map.
The second step is to map out your customer journey. This involves creating a visual representation of the different stages of your customer’s experience with your brand.
The whole customer experience is part of your brand
You’ll want to include all touchpoints, such as social media, website, email marketing, and customer support. It’s essential to put yourself in your customer’s shoes and map out every step they take while interacting with your brand. You can use tools such as mind maps, flowcharts, or journey maps to visualize the entire experience. I really like Miro or some other digital whiteboard for this activity.
A prospect moves through multiple stages before they become a customer. We use these stages when I work with entrepreneurs on their customer journey maps.
We list these stages left to right across the top of our whiteboard. After placing our ideal customer persona on the far left, you should create horizontal rows for these questions:
At this point, you should have a large matrix and may feel a little overwhelmed with all the boxes. It’s ok, that’s a normal feeling at this moment. As we work through the map, you’ll see a clearer picture emerge.
It’s easy to feel stuck or uncertain about how to move ahead and take the next step in your marketing. Maybe you feel overloaded or like you’re just spinning your wheels. What if you had someone alongside you on the journey?
Both the customer and the business play a role in the journey, and you want this represented on your map.
You can begin by working through the first four rows related to the customer. The first stage in the customer journey is Awareness. During this stage, the customer is becoming aware of their problem. They may be researching to understand or name the challenge they’re facing. Let’s work through it as an example.
Early in the journey customers are paying with their time and attention, not yet their money.
In this box, you identify what the Cooks are doing as they become aware of their financial situation. Some
Early in the journey, the goal is likely to be something like:
Customer goals are vital to understand because if your content, activity or offer doesn’t align with that goal, it will be ignored.
When the customer is in the awareness stage, what touchpoints are they likely to have with your brand?
Here are some options to consider.
These can stay general like above, or you can make them more specific like, “Instagram post giving new parent financial statistics.”
How is your ideal customer feeling at this point in their journey? Maybe a combination of excited, nervous, unsure and curious.
For now, we’ll skip the Path and work through the business side of the map.
While working through the top half of the map, you were thinking through the customer's perspective. Now it's time to think from your perspective as an entrepreneur, coach or small business owner.
What are your business goals when a potential customer is in the awareness stage? Here are some possibilities for our financial planner example.
The KPIs clarify how you will measure success according to the goals you just defined. Here are a few examples.
These will end up being much more specific depending on the actual business the customer journey map is being created for.
What are you or your business doing to achieve your goals for your ideal customer in the awareness stage? The list doesn’t need to be long. In fact, it should be pretty focused. Here are some examples.
Who will do or ensure these activities are done effectively? In our financial planner example, it’s probably themselves, or if they have a team, it could also include:
What technology will be needed to support your business activities and goals in your ideal customer’s awareness stage? For our financial planner, some might include.
Many of these will be included in other stages of the customer journey. The CRM is a critical part of your marketing OS and should be in all the stages.
We just worked through a lot, and that was just part of the first stage in the customer journey. Building out a solid customer journey map is a crucial deliverable in our Brand Intensives because when done well, you have a clear marketing plan to execute.
You would repeat this process from here, working through the customer journey stages. Once each stage is completed, it’s time to move on to mapping the path.
This is where the real fun begins. In the path, you will identify likely entry points for your ideal customer and then draw out a happy path from those entry points to purchase and then to referral.
There are various paths a customer can take, and there are innumerable more in real life.
In a live Brand Intensive, this would be a very interactive session, but we might end up with a financial planner customer journey map, as you see below.
As you can see, there are various paths a customer can take, and there are innumerable more in real life. However, the goal is to identify the ideal path the customer might take so you can ensure it is fully optimized.
Someone might start on a different page on the site or read three articles rather than just one. Whatever exact path they take, this map shows it should be easy for them to download the checklist and then be invited to schedule an Expecting Session.
The Expecting Session is a brief 20-minute meeting to qualify the customer and determine if they are a good match for your services and if they are interested in buying. At this point, they are paying with their time and attention, not yet their money.
If they are a good fit, then the financial planner would recommend scheduling a Roadmapping Session. The Roadmapping Session is not free but should be reasonably priced, close to your typical rate, but slightly lower.
Both the customer and the business play a role in the journey, and you want this represented on your map
During this session, our financial planner would work with the Cooks to map out a financial plan that considers their growing family. During this session, they get to see the financial planner in action and even get to practice paying for their services. Once the session is over, they have the opportunity to sign up for long-term service.
In a Brand Intensive, we would continue mapping the path through the delivery of that service and how to cultivate long-term loyalty and referrals. We do this because the whole customer experience is part of your brand.
Now that you’ve drawn out the map, it’s time to identify pain points and opportunities in your customer journey.
What triggers are causing customers to leave? Is there an area for improvement? This is where you can use the customer data and feedback to pinpoint areas where the customer experience breaks down.
You must cultivate a history and relationship with your potential customers before you ever actually meet them.
These insights can help you make better business decisions and improve customer retention. Mapping out the customer journey can also help you identify opportunities to upsell or cross-sell to your customers.
It’s time to implement changes to improve the customer journey. Based on your findings, you can adjust your marketing strategy, customer support, website design and more.
Experiment with different approaches and analyze the results to see what’s working and what’s not. Keep in mind customer journey mapping is not a one-time event. The customer journey is continually evolving, and regularly reviewing and updating your map is essential.
Being able to effectively envision your potential client is the goal of an ideal customer persona.
You can continue to optimize your customers' experience based on the insights and data gathered from your journey map. You can do this by implementing changes that address your customers' pain points, testing new experiences, and continuously updating your journey map to reflect the changing needs of your customers.
Customer journey mapping is an effective way to understand and meet the needs of your target audience.
It provides you with a visual representation of the customer experience and helps you identify pain points and opportunities to improve and grow your business. As a small business owner, entrepreneur, or coach, you can use customer journey mapping to make better business decisions and create a loyal customer base.
Customer journey mapping is an art, so experiment and be creative to see what works best for you and your customers.
Creating a customer journey map may seem challenging, but it's a critical step toward improving your customer experience and driving growth. By understanding your customer's journey, defining personas, mapping touchpoints, creating a journey map, and optimizing experiences, you can deliver a memorable experience that keeps customers returning.
Imagine your ideal customer moving seamlessly from an Instagram post to your website to scheduling a call. All along the way, they feel like a friend is guiding them to what they want and need.
Ultimately, they are thankful for your being able to engage with your small business, coaching service or non-profit.
Customer journey maps can get complicated. Customers take all sorts of different paths, and it’s easy to get lost in the weeds as you try to work through the process.
Architecting customer journeys is part science, part art and fully collaborative. Like I said before, it’s one of our favorite sessions to facilitate with small businesses and non-profits.
So, if you want help, just ask. We'll start with a story session to hear your story and explore together what the best next step might be.
We'd love to work with you to craft an overall narrative to guide your customer touch points. When the map reaches the right level of clarity, we’ll help you prioritize the right paths for your ideal customers and current business realities. If you want help implementing all the writing and design along those paths, we’re here for that too.
A customer journey refers to the complete sequence of experiences that customers go through when interacting with a company or brand. This journey captures all stages, starting from the initial awareness or discovery phase, moving through engagement and consideration, leading to purchasing, and finally towards post-purchase interactions which may include support or advocacy.
The aim of mapping the customer journey is to get a comprehensive insight into different customer interactions across various touchpoints. It helps businesses understand how customers are experiencing their brand, where there might be pain points or areas for improvement, and how they can streamline the process to enhance customer satisfaction and loyalty.
Understanding the customer journey is vital for delivering exceptional customer experiences, improving customer retention, and driving business growth.
Learn more about creating a customer journey map for your small business or non-profit.
The customer journey map should include the following stages.
Learn more about creating a customer journey map for your small business or non-profit.
Mapping the customer journey allows you to understand your customers' experiences, needs, and pain points at each stage of their interaction with your business. This understanding can help you improve your products, services, and marketing strategies to better meet your customers' needs.
Learn more about creating a customer journey map for your small business or non-profit.
Creating a customer journey map involves several key steps. Let's walk through them:
Remember, a customer journey map is a tool to help you better understand and serve your customers. It should be used as a guide to improve your customer experience, not as a strict rulebook.
Learn more about creating a customer journey map for your small business or non-profit.
It's a good practice to review and update your customer journey map periodically to ensure it remains accurate and relevant. Changes in your business, market trends, or customer behavior may require adjustments to your map.
The frequency at which you should update your customer journey map largely depends on various factors such as changes in your business model, introduction of new products or services, shifts in customer behavior, or significant changes in market conditions.
However, a good rule of thumb is to review your customer journey map at least once every six months to a year. This helps ensure that it continues to accurately reflect your customers' experiences and expectations.
If there are major changes happening more frequently in your industry, you might want to review and update your map quarterly.
Remember, the customer journey map is a dynamic tool that should evolve with your business and your understanding of your customers. Regular reviews and updates will help you keep it relevant and effective.
At Better Story Marketing, we review our map quarterly as a team to ensure it is effectively engaging our ideal customers and helping them reach their goals.
Learn more about creating a customer journey map for your small business or non-profit.
A customer persona, also known as a buyer persona or marketing persona, is a semi-fictional representation of your ideal customer. It's based on market research and real data about your existing customers.
A well-crafted customer persona will include details such as:
Creating customer personas can help businesses better understand and reach their target audiences. They are used in marketing to determine where to focus efforts and guide product development by aligning with the needs of the ideal customer. They can also help in tailoring content, messaging, and offers to specific audience segments.
Remember, most businesses have more than one type of customer, so they create multiple personas to represent different segments of their audience.
Lean more about how to identify your ideal customer persona.
Customer personas are a powerful tool that can guide many aspects of your business, from marketing and sales to product development and customer service. Here's how you can use them:
The key to using personas effectively is to keep them in mind in all areas of your business. They should be a guiding force behind your decision-making, helping you stay customer-focused.
Lean more about how to identify your ideal customer persona.
Customer personas are important for businesses and nonprofits alike for several reasons:
For nonprofits specifically, personas can help in:
By creating and using customer personas, businesses and nonprofits can ensure they are truly meeting the needs of their audience, leading to better results in all areas of their work.
Lean more about how to identify your ideal customer persona.
Creating a comprehensive customer persona requires a mix of demographic, psychographic, and behavioral information. Here are the key elements you should include:
Remember, the aim of a persona is to represent a significant portion of people in the real world and should therefore be as realistic as possible. Also, personas are fluid and may change over time as you get more information about your customers.
Lean more about how to identify your ideal customer persona.
The number of personas you should create depends on the diversity of your customer base and the complexity of your product or service offerings.
Three to five personas are often enough to cover your main customer segments. These should represent the majority of your customers or the customers you are specifically targeting.
Less is better.
Remember, the goal is not to create a persona for every individual customer, but rather to capture the key types of customers that represent your larger audience. Each persona should be distinct enough to guide different marketing strategies or product developments.
It's also important to review and update your personas regularly to ensure they continue to accurately reflect your customer base.
Lean more about how to identify your ideal customer persona.
Your brand story should consist of:
Learn how to write the brand story for your small business or non-profit.
A compelling brand story helps small businesses differentiate themselves from competitors, connect with their target audience on an emotional level, and establish a unique identity in the market.
Learn how to write the brand story for your small business or non-profit.
To make your brand story authentic, focus on sharing your genuine motivations behind starting your business, highlight real customer experiences and testimonials, and ensure consistency between your brand values and actions.
Learn how to write the brand story for your small business or non-profit.
It's a good practice to review and update your brand story periodically to ensure it accurately reflects your current business values and goals. Certainly, any time there is a change to the products or strategy of the business, the brand story should be updated.
At Better Story Marketing, we review our story twice a year as a team to ensure it represents us well and connects with our ideal customer.
Learn how to write the brand story for your small business or non-profit.
These anecdotes allow customers to connect with you on a deeper level. This isn’t the time to tell your company history, it’s telling the parts of your back story that overlap with the customers’ stories.
They can allow the customer to see both why their problem matters to you and how you’re qualified to help them. However, it's important to strike a balance and ensure that the anecdotes align with your brand identity and resonate with your target audience.
Learn how to write the brand story for your small business or non-profit.